How to Stop Your Mac’s Mail App From Wasting Gigabytes of Space

Utilizing Apple’s Mail app on a Mac? It’s possible you’ll be dropping gigabytes of house from attachments that you possibly can be placing to raised use. Right here’s what you are able to do about it.

First, Verify How A lot Area Mail is Utilizing

By default, the Mail app desires to cache each single electronic mail and attachment you’ve ever acquired offline. This might take up tens of gigabytes of house you probably have quite a lot of emails. On a Mac with a big exhausting drive, this isn’t a giant deal. However on a MacBook with a 128 GB SSD, this could be a vital waste of house.

To see how a lot house you is perhaps losing on electronic mail attachments, you’ll must test the supply. Every person account in your Mac has a Mail listing of their Library folder—that’s ~/Library/Mail , or /Customers/[NAME]/Library/Mail . That is the place the Mail app shops its knowledge for every person.

To see it, open Finder, click on “Go” within the menu bar, and select “Go to Folder.” Kind ~/Library into the field and press Return. Find the Mail folder, right-click or Management-click it, and choose “Get Data.” You’ll see how a lot house is being utilized by the Mail app in your person account, listed beneath “Measurement.”

Checking your Mac's Mail library size in Finder.

Once you’re completed, shut the Mail Data window and the Library window in Finder. When you’ve discovered that Mail is utilizing up extra space than you anticipated, it’s time to take motion.

Possibility 1: Clear Up Mail Attachments Utilizing CleanMyMac

What often takes up essentially the most house in your mailbox are all of the attachments (reminiscent of ZIP information, pictures, or movies), a lot of which you probably saved somewhere else in your Mac if you initially acquired them in the event that they had been vital. So except you’re holding a historic electronic mail archive for private or authorized causes, it’s often protected to delete them.

There aren’t quite a lot of choices for deleting your mail attachments from the native copy whereas leaving them on the server, however fortunately there’s a piece of software program that does this. CleanMyMac X has a software that can look by means of your electronic mail and discover giant attachments. Assuming you’re utilizing IMAP (which is the default), it is going to depart the attachments on the server and solely delete the native copy.

Warning: Earlier than deleting something in your Mac, ensure you have backups in case you by chance delete one thing vital by mistake.

CleanMyMac X has a ton of different instruments that can assist you clear up your Mac, so if you’re making an attempt to determine how one can unencumber some disk house, it could possibly undoubtedly assist you.

CleanMyMac X can help clean up Mail attachments.

It’s value nothing that you need to use the “Overview Particulars” button within the app to ensure you’re solely eradicating stuff you received’t want domestically. And make completely certain you have backups of your most vital stuff earlier than deleting something.

RELATED: How one can Again Up Your Mac and Restore Information With Time Machine

Possibility 2: Scale back the Area Makes use of

Mail’s library folder typically grows so giant as a result of the Mail app downloads each single electronic mail and attachment to retailer them in your Mac. This makes them accessible completely offline and permits Highlight to index them for simple search. Nonetheless, you probably have gigabytes of emails in your Gmail account or elsewhere, you might not need all of them in your Mac.

Fortunately, it can save you some house by telling Mail to not robotically obtain attachments. To take action, open the Mail App and choose “Preferences” beneath the “Mail” menu within the bar on the prime of the display. When the preferences window opens, click on “Accounts.” Subsequent, click on the drop-down menu beside “Obtain Attachments” and choose “None.”

Set to not download attachments.

As soon as set, mail attachments received’t be robotically downloaded, however they are going to be saved on-line till you want them.

Failing this, you may solely hope to manage the quantity of messages Mail downloads through server settings in your electronic mail server. For instance, Gmail gives a setting that may “cover” emails from the Mail app and different electronic mail consumer that entry it over IMAP.

To entry this setting, open Gmail in your internet interface, click on the gear menu, choose “See All Settings,” and click on the Forwarding and POP/IMAP tab. Beneath “Folder Measurement Limits,” you may choose an choice to the fitting of “Restrict IMAP folders to include not more than this many messages.” This will stop the Mail app from seeing and downloading all of your mail.

Select a limit to the number of emails in your IMAP folder.

Different electronic mail companies could have comparable choices.

You could possibly additionally theoretically cease Mail from utilizing IMAP and rig it up to make use of POP3 and SMTP to obtain and ship emails. You could possibly then delete mails out of your Mail app they usually’d be deleted in your pc, however not in your electronic mail server. POP3 actually isn’t excellent for a contemporary electronic mail system, however this may provide you with electronic mail notifications with Mail and help you ship messages from it whereas leaving your archive solely in your electronic mail server.

RELATED: E-mail Fundamentals: POP3 is Outdated; Please Swap to IMAP Right now

Possibility 3: Ditch Mail and Use One thing Else

There’s no approach to disable Mail’s space-wasting conduct utterly, so you might simply wish to cease utilizing the Mail app all collectively. Then you definately can delete these gigabytes of domestically cached knowledge, and Mail received’t attempt to obtain any extra emails.

As a substitute of the Mail app, you should utilize your electronic mail service’s web-baesd interface—for instance, Gmail on the internet for Gmail customers. You could possibly additionally search for a third-party electronic mail consumer on the Mac App Retailer or elsewhere. Different electronic mail shoppers ought to supply an choice to retailer fewer emails offline and restrict the dimensions of your cache to a manageable measurement.

To cease utilizing the Mail app, first disable or delete your electronic mail accounts. Click on the “Mail” menu in Mail app and choose “Accounts.” Uncheck the Mail possibility for accounts you now not wish to use Mail with. Mail will cease downloading emails from these accounts.

Uncheck accounts in Mail.

However this isn’t sufficient! Disable the e-mail account, and the emails will now not seem within the Mail app, however they’re nonetheless saved in your offline cache. You possibly can delete the folder to unencumber the house.

Warning: Earlier than deleting your emails in your Mac, ensure you have backups in case you by chance delete vital emails by mistake. If the emails aren’t nonetheless on the server, you received’t be capable to get them again!

To take action, open Finder, click on the “Go” menu, and choose “Go to Folder.” Plug  ~/Library/Mail/V2 into the field and press Return. Proper-click or Management-click the folder with the title of your electronic mail account and choose “Transfer to Trash.” You possibly can then empty your trash to unencumber all these gigabytes.

If in case you have a number of electronic mail accounts with cached emails you wish to take away, you need to delete every corresponding folder. You’ll lose all of the offline copies of your mail in the event you do that, nevertheless it’ll nonetheless be saved in your electronic mail server in the event you use a contemporary electronic mail service.

Move each account's folder to Trash.

Once you’re completed, shut the Mail Library folder in Finder.

Different individuals have their very own tips. Some individuals advocate making a separate electronic mail account you should utilize to archive emails. Ahead all of your emails there after which delete them from the “working” electronic mail account you retain in Mail to save lots of house if you now not want them. However that’s a grimy hack of an answer, and if you must go that far, you might simply wish to use a unique electronic mail consumer as an alternative. Good luck!

RELATED: How one can Add or Take away E-mail Accounts in Mail for Mac

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